THE AUDIT AND PERFORMANCE REVIEW COMMITTEE

WEDNESDAY 23 APRIL 2008

2.00pm

BUSINESS

  1. Sederunt

  2. Declaration of Group Decisions and Members Interests*

  3. Written Questions***

    4.  

    STRATEGY/POLICY

  4. Single Outcome Agreement: Proposed Changes to Role and Remit of Audit and Performance Review Committee – Report by Chief Executive

    5.  

    PERFORMANCE MANAGEMENT: PROGRESS REPORTS ON MAJOR COUNCIL PROJECTS AND PRIORITIES

  5. Looked After Children – Report by Director of Community Services

  6. "Easy Access" Project – Report by Chief Legal Officer

    7. Appendix 1 and Appendix 2

  7. Equalities Legislation: Progress Update - Report by Corporate Policy Unit Manager

    8.  

    PERFORMANCE MANAGEMENT: EXTERNAL AUDIT AND INSPECTION REPORTS

  8. External Inspection Report – Educational Services – Report by Director of Educational Services

    9. Appendix 1, Appendix 2, Appendix 3, Appendix 4, Appendix 5, Appendix 6, Appendix 7, Appendix 8 and Appendix 9

  9. Joint Performance Information and Assessment Framework (JPIAF) Annual Evaluation and the National Outcomes for Community Care – Report by Director of Community Services

    10. Appendix 1 and Appendix 2

     

    AUDIT

  10. Internal Audit Plan for Year Ended 31 March 2009 – Report by Chief Financial Officer

    11. Appendix 1, Appendix 2 and Appendix 3

  11. External Audit – Annual Plan 2007/08 - Report by Chief Financial Officer

    12. Appendix 1

     

    OTHER MATTERS

  12. Question Time****

 

 

 

 

 

 

 

 

Summary of Audit & Performance Review Committee functions :

Audit Functions - Consider reports from the Council's internal auditor & Audit Scotland concerning Council Functions

Scrutiny Functions - Scrutinising the policies of the Council and their effectiveness in meeting the action plans of the Council as set out in the Corporate Plan and evaluating the actions of Committees in implementing the action plans set out in the Corporate Plan

Performance Monitoring - Reviewing the development and definition of local performance indicators,

performance monitoring and reporting systems to assist decision-making processes. The development and implementation of Public Performance Reporting at service level to explain and demonstrate to the community how well each service is delivering and reviewing progress in implementing Best Value review.

Standards - To promote, maintain and observe high standards of conduct by Members of the Council. To advise the Council on the adoption or revision of the Councillors Code of Conduct and to monitor the operation of the Councillors Code of Conduct. To oversee Members training on matters relating to the Councillors Code of Conduct and to assist the Standards Commission for Scotland in whatever way may be required.

 

 

 

 

 

GUIDANCE NOTES

 

 

* Declaration of Group Decisions and Members Interests - The Chair of the meeting shall seek declarations from any individual or political group at the beginning of a meeting whether any prior decision has been reached on how the individual or members of the group will vote on any item(s) of business on the Agenda, and if so on which item(s). A prior decision shall be one that the individual or the group deems to be mandatory on the individual or the group members such that the individual or the group members will be subject to sanctions should they not vote in accordance with the prior decision. Any such prior decisions will be recorded in the Minute of the meeting.

** Written Questions - Any Member can put one written question about any relevant and competent business within the specified remits not already on the agenda, to the Chair provided it is received by the Proper Officer or Committee Services by 12 noon two working days prior to the day of the meeting. A copy of any written answer provided by the Chair will be tabled at the start of the relevant section of the meeting. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed.

No supplementary question can be put or answered more than 10 minutes after the Council has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he or she can submit it in writing to the Proper Officer who will arrange for a written answer to be provided within 7 working days.

*** Question Time - At each ordinary meeting of the Committee ten minutes will be allowed for Members questions when any Member of the Committee can put a question to the Joint Chair on any business within the remit of the Committee. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed.

No supplementary question can be put or answered more than ten minutes after the Committee has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he/she can submit it in writing to the proper officer who will arrange for a written answer to be provided within seven working days.