THE POLICY COMMITTEE

WEDNESDAY 5 MARCH 2008

BUSINESS

Sederunt

Declaration of Group Decisions and Members Interests*

Resolution

REMIT 1: FINANCE & SERVICES REFORM

WRITTEN QUESTIONS**

Consider any written questions on matters relating to the Council Budget, Modernising Government, Integrated and Shared Services, Public Performance Reporting and Communications, Service Standards, Procurement and Budget Monitoring

POLICY/STRATEGY

Outcome of the Best Value Review of the ICT Service – Report by Chief Financial Officer

Appendix 1, Appendix 2, Appendix 3 and Appendix 4

Charging for Services – Report by Chief Financial Officer

Appendix 1, Appendix 2, Appendix 3 and Appendix 4

Efficient Government Update – Report by Chief Financial Officer

Appendix

Procurement – Report by Chief Financial Officer

Appendix 1 and Appendix 2

ICT Action Plan 2008-2011 – Report by Chief Financial Officer

Appendix

First Periodical Review of Scottish Parliament Boundaries – Publication of Provisional Proposals for Constituencies – Report by Chief Executive

Appendix

Best Value Audit Report – Progress – Report by Chief Executive

Appendix

Single Outcome Agreement – Report by Chief Executive

Arrangements for Missing Persons Search Request – Report by Chief Executive

Appendix

Tourist Information: Review of Centres – Report by Director of Educational Services & Director of Environmental Services

14.(a) Moray Council Draft Food Policy and Action Plan 2007-2010 – Report by Director of Community Services

Appendix 1 and Appendix 2

PERFORMANCE

Revenue Budget Monitoring to 31st January 2008 – Report by Chief Financial Officer

Appendix 1, Appendix 2, Appendix 3 and Appendix 4

Capital Plan 2007/08 Monitoring to 31st January 2008 – Report by Chief Financial Officer

Appendix

Efficiency Savings Monitoring – Finance & ICT – Report by Chief Financial Officer

Appendix

Efficiency Savings Monitoring – Central Services – Report by Chief Legal Officer

Performance and Service Improvement Plan Monitoring – Finance and ICT Services – Report by Chief Financial Officer

Appendix 1, Appendix 2, Appendix 3 and Appendix 4

Performance and Service Improvement Plan Monitoring – Central Services – Report by Chief Legal Officer

Appendix 1, Appendix 2 and Appendix 3

Central Services – Revision of Service Performance and Service Standards – Report by Chief Legal Officer

Appendix 1

Capital Investment & Treasury Management Performance Indicators – Report by Chief Financial Officer

Appendix

Complaints Procedure – Monitoring Report – Report By Chief Executive

Appendix

Sharing of Surplus Landfill Allowances – Report by Director of Environmental Services

OTHER MATTERS

Keith Traditional Music & Song Association (TMSA) Festival – Request for Financial Assistance – Report by Chief Legal Officer

Appendix

Blood Donor Awards Ceremony 2008 – Report by Chief Legal Officer

Scottish Local Government Forum Against Poverty – Report by Chief Legal Officer

Appendix

QUESTION TIME***

Consider any oral questions on matters relating to the Council Budget, Modernising Government, Integrated and Shared Services, Public Performance Reporting and Communications, Service Standards, Procurement and Budget Monitoring.

Items which the Committee may wish to consider with the Press and Public

excluded

POLICY/STRATEGY

Elgin Flood Alleviation Scheme: Policy to Mitigate the Impact on Affected Local Businesses – Report by Head of Estate Services (Para 6)

29(a) Non Domestic Rates Relief: Royal British Legion Clubs – Report by Chief Legal Officer (Para 6 & 9)

Fairer Scotland Fund – Report by Chief Executive (Para 1)

Information & Consultation for Employees 2004 (ICE) – Report by Head of Personnel Services (Para 1)

Catering Services Best Value Review – Report by Director of Environmental Services (Para 1)

32.(a) Contract Price Trends and Tender Award – Report by Director of Environmental Services (Para 6 & 9)

OTHER MATTERS

Site at Land Street, Rothes – Report by Head of Estate Services (Para 8 & 9)

33.(a) Corner Site at Mary Avenue & Conval Drive, Aberlour – Report by Head if Estates Services (Para 9)

33.(b) Corporate Office Project Spynie Hospital, Elgin – Report by Head of Estates Services (Para 8 & 9)

33.(c) Former Boatyard, Bank Street, Buckie – Report by Head of Estates Services (Para 8 & 9)

33(d) Applications (2) to Purchase Ground in Forres – Report by Head of Estates Services (Para 8 & 9)

REMIT 2: COMMUNITIES

WRITTEN QUESTIONS**

Consider any written questions on matters relating to the Corporate Policy Framework, Housing, Regeneration, Community Planning, Voluntary Sector, Social Inclusion, Equality Issues, E-Government, Community Safety, Anti-Social Behaviour and Lifelong Learning.

POLICY/STRATEGY

Local Housing Allowance – Report by Chief Financial Officer

Appendix

Employment Policy and Procedure – Time off for Trade Union Duties – Report by Head of Personnel Services

Appendix

Job Evaluation Appeals – Report by Head of Personnel Services

Expansion of Homelessness Priority Need – Approach to 2012 – Report by Director of Community Services

Home Energy Conservation Act 1995 Submission of Fifth Progress Report April 2005 to March 2007– Report by Director of Community Services

Pressurised Area Status Application – Report by Director of Community Services

Housing Regulation Inspection – Report by Director of Community Services

PERFORMANCE

Housing Revenue Account and Other Housing Budget Monitoring 2007/08 – Report by Director of Community Services

Housing Investment 2007/2008 - Report by Director of Community Services

Service Improvement Plan – Housing 2007/08 – Report by Director of Community Services

Appendix I

Housing Quarterly Performance Report – 3rd Quarter 2007/8 – Report by Director of Community Services

Appendix 1 and Appendix 2

Moray Youth Strategy – Report by Chief Executive

Evaluation of the Safer Streets Initiative 2007 – Report by Chief Executive

Appendix

Leader Programme – Report by Chief Executive

Efficiency Savings Monitoring – Chief Executive – Report by Chief Executive

Progress Review Against Chief Executive’s Office Service Improvement Plan and Performance Indicators – Report by Chief Executive

OTHER MATTERS

Shared Service Arrangement - Occupational Health – Report by Head of Personnel Services

Housing Sub Committee – Minute of Meeting dated 15th January 2008
Supporting People Budget 2007/08 – Report by Director of Community Services

QUESTION TIME ***

Consider any oral questions on matters relating to the Corporate Policy Framework, Housing, Regeneration, Community Planning, Voluntary Sector, Social Inclusion, Equality Issues, E-Government, Community Safety, Anti-Social Behaviour and Lifelong Learning.

Items which the Committee may wish to consider with the Press and Public excluded

POLICY /STRATEGY

Affordable Housing – Report by Director of Community Services (Para 8 & 9)

Building Services Trading Operation Budget 2007/08 – Budget Monitoring – Report by Director of Community Services (Para 8)

Building Services Trading Operation Budget 2008/09 – Report by Director of Community Services (Para 8)

OTHER MATTERS

MVSO Pensions – Report by Chief Executive (Para 1)

NB	Paragraph 1	Information relating to staffing matters
	Paragraph 6	Information relating to the financial or business affairs of any particular person(s) or bodies.
	Paragraph 8	Information on the amount of any expenditure proposed to be incurred by Authority
	Paragraph 8 & 9	Information on proposed terms and/or expenditure to be incurred by the Authority.

Summary of Policy Committee Functions:

To regulate, manage and monitor the finances of the Council both capital and revenue; to deal with staffing policies and practices other than for teaching staff; to deal with equal opportunities policies and practices; to deal with procurement policies and priorities; to deal with all matters relating to the Council’s duty to initiate, maintain and facilitate Community Planning; to ensure that the organisation, administrative and management processes of the Council are designed to make the most effective contribution to achieving the Council’s objectives; to provide all central support services; to exercise the functions of the Council in connection with the Registration of Births, Deaths and Marriages; to deal with valuation and electoral registration matters

A full description of the delegated functions of the Policy and Resources Committee can be found in The Moray Council Administration Scheme at paragraphs A(1)-(50) inclusive.

POLICY COMMITTEE

SEDERUNT

COUNCILLOR A. G. WRIGHT (Chairman Remit 1)

COUNCILLOR E M McGILLIVRAY (Chairman Remit 2)

COUNCILLOR L A BELL

COUNCILLOR G S COULL

COUNCILLOR J S CREE

COUNCILLOR J HAMILTON

COUNCILLOR B JARVIS

COUNCILLOR G LEADBITTER

COUNCILLOR G McDONALD

COUNCILLOR P PAUL

COUNCILLOR J.G. RUSSELL

COUNCILLOR M SHAND

COUNCILLOR R H SHEPHERD

COUNCILLOR I R YOUNG

CONTACT NAME:	Cynthia Carswell
TELEPHONE NO:	01343 563014
ROOM NO:	113

GUIDANCE NOTES

* Declaration of Group Decisions and Members Interests - The Chair of the meeting shall seek declarations from any individual or political group at the beginning of a meeting whether any prior decision has been reached on how the individual or members of the group will vote on any item(s) of business on the Agenda, and if so on which item(s). A prior decision shall be one that the individual or the group deems to be mandatory on the individual or the group members such that the individual or the group members will be subject to sanctions should they not vote in accordance with the prior decision. Any such prior decisions will be recorded in the Minute of the meeting.

** Written Questions - Any Member can put one written question about any relevant and competent business within the specified remits not already on the agenda, to the Chair provided it is received by the Proper Officer or Committee Services by 12 noon two working days prior to the day of the meeting. A copy of any written answer provided by the Chair will be tabled at the start of the relevant section of the meeting. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed.

No supplementary question can be put or answered more than 10 minutes after the Council has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he or she can submit it in writing to the Proper Officer who will arrange for a written answer to be provided within 7 working days.

*** Question Time - At each ordinary meeting of the Committee ten minutes will be allowed for Members questions in each section of the Agenda (Remit 1 & Remit 2) when any Member of the Committee can put a question to the Joint Chair on any business within the remit of that Section of the Committee. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed.

No supplementary question can be put or answered more than ten minutes after the Committee has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he/she can submit it in writing to the proper officer who will arrange for a written answer to be provided within seven working days.