THE POLICY COMMITTEE

WEDNESDAY 30 APRIL 2008

BUSINESS

  1. Sederunt

  1. Declaration of Group Decisions and Members Interests*

  2. Resolution

  3. Notice of Motion proposed by Councillor G Leadbitter and seconded by Councillor G McDonald

    4. WRITTEN QUESTIONS ***

  4. Consider any written questions on matters relating to the Council Budget, Modernising Government, Integrated and Shared Services, Public Performance Reporting and Communications, Service Standards, Procurement and Budget Monitoring.

    5. POLICY/STRATEGY

  5. Procurement – Update – Report by Chief Financial Officer

    6. Appendix 1

  6. Designing Better Services Update – Report by Chief Financial Officer

  7. Maintenance of Privately Owned Ground – Report by Director of Environmental Services

    8. Appendix 1

  8. Proposed Revision to Procedures for Identification of Assets No Longer Required for Operational Purposes – Report by Head of Estates Services

  9. Harbour Charges 2008/09: Recreational Boats – Report by Chief Legal Officer

    10. Appendix 1, Appendix 2 and Appendix 3

  10. Media Strategy – Report by Chief Executive

    11. Appendix

    11(a) Government Consultation on Proposals for a Scottish Climate Change Bill and Participation in

    Regional Partnership on Climate Change

    – Report by Director of Environmental Studies

    Appendix A and Appendix B

    11(b) Development of NCH Residential Provision – Report by Director of Community Services

     

    PERFORMANCE

  11. Revenue Budget Monitoring to 31st March 2008 – Report by Chief Financial Officer

    12. Appendix 1, Appendix 2 and Appendix 3

  12. Capital Plan 2007/08 Monitoring to 31st March 2008 – Report by Chief Financial Officer

    13. Appendix

  13. Efficiency Savings Monitoring – Finance and ICT – Report by Chief Financial Officer

    14. Appendix 1

    14(a) Efficiency Savings Monitoring – Central Services – Report by Chief Legal Officer

  14. Service Improvement Plan 2008/09 – Finance and ICT Services – Report by Chief Financial Officer

    15. Appendix 1

  15. Performance Management Report – Finance and ICT Services – Report by Chief Financial Officer

    16. Appendix 1, Appendix 2 and Appendix 3

  16. Performance and Service Improvement Plan Monitoring – Central Services – Report by Chief Legal Officer

    17. Appendices 1, 2 and 3

  17. Chief Executive’s Service Improvement Plan – Progress – Report by Chief Executive

  18. Complaints Procedure – Monitoring Report – Report by Chief Executive

    19. Appendix 1

  19. ICT Action Plan – Review of Progress 2007/08 – Report by Chief Financial Officer

    20. Appendix 1 and Appendix 2

  20. Statistics on Freedom of Information and Data Protection Requests: 1 April – 30 September 2007; 1 October 2007 – 31 March 2008 – Report by Director of Educational Services

    21. Appendix 1 and Appendix 2

  21. Summary of Energy Saving Projects – Report by Head of Estate Services

    22. Appendix 1

  22. Equalities Legislation : Progress Update – Report by Chief Executive

    23. OTHER MATTERS

  23. Invitation from the County of Kronach – Report by Director of Environmental Services

    24. Appendix

  24. Inverness and Aberdeen Junction Railway – 150 Years – Report by Director of Environmental Services

    25. QUESTION TIME****

  25. Consider any oral questions on matters relating to the Council Budget, Modernising Government, Integrated and Shared Services, Public Performance Reporting and Communications, Service Standards, Procurement and Budget Monitoring.

    26. Items which the Committee may wish to consider with the Press and Public excluded

    OTHER MATTERS

  26. Land at Claremont, Forres – Report by Head of Estates Services (Para 8 & 9)

  27. Elm Nurseries, Bogton Road, Forres – Report by Head of Estates Services (Para 8 & 9)

  28. Land at Conval Street, Dufftown – Report by Chief Legal Officer (Para 9)

  29. Go-Kart Track Site, Calcots Road, Woodside, Elgin – Report by Chief Legal Officer (Para 9)

    30. REMIT 2 : COMMUNITIES

    WRITTEN QUESTIONS ***

  30. Consider any written questions on matters relating to the Corporate Policy Framework, Housing, Regeneration, Community Planning, Voluntary Sector, Social Inclusion, Equality Issues, E-Government, Community Safety, Anti-Social Behaviour and Lifelong Learning.

    31. POLICY/STRATEGY

  31. Corporate Strategy Format Guidance – Report by Chief Executive

    32. Appendix

  32. Discretionary Functions – Local Government Pension Scheme – Report by Head of Personnel Services

    33. Appendix 1

  33. Workforce Planning – Report by Head of Personnel Services

    34. Appendix

  34. Health and Work – Report by Head of Personnel Services

  35. Redeployable CCTV Units – Report by Chief Executive

    36. Appendix 1

    36 (a) Local Area Committees – Report by Chief Executive

    Appendix 3

    36 (b) Council Business: Timetable and Calendar of Meetings – Report by Chief Legal Officer

     

    PERFORMANCE

  36. Service Improvement Plan – Housing 2007/08 – Report by Director of Community Services

    37. Appendix

  37. Service Improvement Priorities – Housing – 2008/08 – Report by Director of Community Services

    38. Appendix

  38. Housing Investment 2007/08 – Report by Director of Community Services

    39. Appendices 1 to 7

  39. Housing Revenue Account and Other Housing Budget Monitoring 2007/08 – Report by Director of Community Services

  40. Employee Opinion Survey Phase Two: Focus Groups – Report by Head of Personnel Services

    41. Appendix A and Appendix B

    OTHER MATTERS

  41. Review of Sites – Report by Director of Community Services

  42. European Funding Applications – Report by Director of Environmental Services

    43. Appendix

    QUESTION TIME****

  43. Consider any oral questions on matters relating to the Corporate Policy Framework, Housing, Regeneration, Community Planning, Voluntary Sector, Social Inclusion, Equality Issues, E-Government, Community Safety, Anti-Social Behaviour and Lifelong Learning.

    44. Items which the Committee may wish to consider with the Press and Public excluded

    POLICY/STRATEGY

  44. Equal Pay – Report by Head of Personnel Services (Para 1)

  45. Early Payment of Deferred Benefits under the Local Government Pension Scheme (Scotland) Regulations 1998 – Report by Head of Personnel Services (Para 1)

    46. PERFORMANCE

  46. Current Status of Housing Support Contracts – Report by Director of Community Services (Para 6 & 9)

  47. Building Services Trading Operation Budget 2007/08 – Budget Monitoring – Report by Director of Community Services (Para 8)

 

 

NB

Paragraph 1

Information relating to staffing matters

 

Paragraph 6

Information relating to the financial or business affairs of any particular person(s) or bodies.

 

Paragraph 8

Information on the amount of any expenditure proposed to be incurred by the Authority

 

Paragraph 8 & 9

Information on proposed terms and/or expenditure to be incurred by the Authority.

 

Paragraph 9

Information on terms proposed or to be proposed by or to the Authority.

* At the beginning of the meeting, immediately following the sederunt the Chairman will in terms of Standing Order 20 seek declarations from individuals or political groups whether a prior decision** has been reached on how the individual or group will vote on any items of business on the Agenda and if so on which items so that it can be recorded in the Minute of the Meeting.

** A prior decision is one that the individual or the group deems to be mandatory on the individual or the group members such that the individual or the group members will be subject to sanctions should they not vote in accordance with the prior decision.

*** Written Questions - Any Member can put one written question about any relevant and competent business not already on the agenda, to the Chair provided it is received by the Proper Officer or Committee Services by 12 noon two working days prior to the day of the meeting. A copy of any written answer provided by the Chair will be tabled at the start of the relevant meeting. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed.

No supplementary question can be put or answered more than 10 minutes after the Council has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he or she can submit it in writing to the Proper Officer who will arrange for a written answer to be provided within 7 working days.

**** Question Time - 10 minutes is allowed for Members questions. Any Member of the Committee can put a question to the Chair on any business within the remit of the Committee/Sub-Committee/Working Party.

Summary of Committee Functions

To regulate, manage and monitor the finances of the Council both capital and revenue; to deal with staffing policies and practices other than for teaching staff; to deal with equal opportunities policies and practices; to deal with procurement policies and priorities; to deal with all matters relating to the Council’s duty to initiate, maintain and facilitate Community Planning; to ensure that the organisation, administrative and management processes of the Council are designed to make the most effective contribution to achieving the Council’s objectives; to provide all central support services; to exercise the functions of the Council in connection with the Registration of Births, Deaths and Marriages; to deal with valuation and electoral registration matters

A full description of the delegated functions of the Policy Committee can be found in The Moray Council Administration Scheme at paragraphs A(1)-(50) inclusive.

 

CONTACT PERSON:

Cynthia Carswell

Tel. No.

01343 563014

Room No.

113