THE POLICY & RESOURCES COMMITTEE

TUESDAY 5 AUGUST 2008

 

 

 

BUSINESS

 

  1. Sederunt

  1. Declaration of Group Decisions and Members Interests*

  2. Resolution

  3. Written Questions***

    4. Consider any written questions on matters relating to the Council Budget, Modernising Government, Integrated and Shared Services, Public Performance Reporting and Communications, Service Standards, Procurement and Budget Monitoring.

     

    POLICY/STRATEGY

  4. Carbon Reduction Commitment – Report by Head of Estates Services

  5. Headquarters Heating & Ventilation Project Phase 2 – Report by Head of Estates Services

  6. Property Assets No Longer Required for Operational Purposes – Report by Head of Estates Services

  7. Public Transport Provision – Report by Director of Environmental Services

  8. Capital Investment and Treasury Management Performance for 2007/08 – Report by Chief Financial Officer, see Appendices 1 and 2

    9. PERFORMANCE

  9. Revenue Budget Monitoring to 30 June 2008 – Report by Chief Financial Officer, see Appendices 1 and 2

  10. Demonstrating Competitiveness – Report by Chief Financial Officer, see Appendices A, B and C

  11. Efficiency Statement for 2007/08 – Report by Chief Financial Officer, see Appendix 1 (Pages 3-8) and (Pages 9-10)

  12. Capital Plan 2008/09 Monitoring to 30 June 2008 – Report by Chief Financial Officer, see Appendix

    13.  

  13. Summary of Energy Saving Projects – Report by Head of Estates Services, see Appendix

15. Service Performance/Service Standards – Chief Executive’s Office Performance Indicators for 2008/09 – Report by the Chief Executive, see Appendix

15.(a) Designing Better Services Update (Report by Chief Financial Officer)  

  1. Question Time****

    2. Consider any oral questions on matters relating to the Council Budget, Modernising Government, Integrated and Shared Services, Public Performance Reporting and Communications, Service Standards, Procurement and Budget Monitoring.

     

    Items which the Committee may wish to consider with the Press and Public excluded

     

    POLICY/STRATEGY

  2. Disability Discrimination Act 1995 – Report by Head of Estates Services (Paras 8 & 9)

  3. Grounds Maintenance – Report by Director of Environmental Services (Paras 8 & 9)

    4. PERFORMANCE

  4. Catering Services – Best Value Review Improvement Plan – Report by Director of Environmental Services (Paras 8 & 9)

    5. STAFFING

  5. Co-Location of Community Care Staff – Report by Head of Estates Services (Para 1)

 

 

NB

Paragraph 1

Information relating to staffing matters

 

Paragraph 8 & 9

Information on proposed terms and/or expenditure to be incurred by the Authority.

 

 

 

Summary of Committee Functions

To regulate, manage and monitor the finances of the Council both capital and revenue; to deal with staffing policies and practices other than for teaching staff; to deal with equal opportunities policies and practices; to deal with procurement policies and priorities; to deal with all matters relating to the Council’s duty to initiate, maintain and facilitate Community Planning; to ensure that the organisation, administrative and management processes of the Council are designed to make the most effective contribution to achieving the Council’s objectives; to provide all central support services; to exercise the functions of the Council in connection with the Registration of Births, Deaths and Marriages; to deal with valuation and electoral registration matters

A full description of the delegated functions of the Policy and Resources Committee can be found in The Moray Council Administration Scheme at paragraphs A(1)-(50) inclusive.

 

 

GUIDANCE NOTES

* Declaration of Group Decisions and Members Interests - The Chair of the meeting shall seek declarations from any individual or political group at the beginning of a meeting whether any prior decision has been reached on how the individual or members of the group will vote on any item(s) of business on the Agenda, and if so on which item(s). A prior decision shall be one that the individual or the group deems to be mandatory on the individual or the group members such that the individual or the group members will be subject to sanctions should they not vote in accordance with the prior decision. Any such prior decisions will be recorded in the Minute of the meeting.

** Written Questions - Any Member can put one written question about any relevant and competent business within the specified remits not already on the agenda, to the Chair provided it is received by the Proper Officer or Committee Services by 12 noon two working days prior to the day of the meeting. A copy of any written answer provided by the Chair will be tabled at the start of the relevant section of the meeting. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed.

No supplementary question can be put or answered more than 10 minutes after the Council has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he or she can submit it in writing to the Proper Officer who will arrange for a written answer to be provided within 7 working days.

*** Question Time - At each ordinary meeting of the Committee ten minutes will be allowed for Members questions in each section of the Agenda (Remit 1 & Remit 2) when any Member of the Committee can put a question to the Joint Chair on any business within the remit of that Section of the Committee. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed.

No supplementary question can be put or answered more than ten minutes after the Committee has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he/she can submit it in writing to the proper officer who will arrange for a written answer to be provided within seven working days.

 

CONTACT PERSON:

Cynthia Carswell

Tel. No.

01343 563014

Room No.

113