FOI Request - Freedom of Information Response Formats
"We release all Freedom of Information request attachments in PDF format."
A) Please provide relevant sections under The Disability Discrimination Act that exempts you from providing data in requested format?
B) What other formats can you provide ( Braille or Audio for example)?
A) There are no relevant sections in the Disability Discrimination Act, primarily because it is no longer in force and has been replaced by the Equality Act 2010 which came into force in October 2010. The relevant sections in the Equality Act are sections 20 and 21 which define the duty to make reasonable adjustments. Although these sections per se don't exempt us from providing information in a requested format, they also don't make it unlawful to publish FOI responses in various formats.
What is a "reasonable adjustment" is something that is decided on a case by case basis. Adjustments can be reasonable only if they help overcome a substantial disadvantage that an individual has as a result of a disability as defined in section 6 of the Equality Act. In addition, various factors play a part, such as the practicality and cost of the adjustment as well as a consideration of the exemptions as defined in the Freedom of Information Act.
The reason for choosing PDF as format for FOI responses is that this allows visually impaired customers to use the Read Out Loud feature of Adobe Acrobat reader which is freely available.
B) Any other format, including Braille or large print will be considered on a case by case basis.