FOI Request Records Management Plans

Request 101001602869

I would like the following information under freedom of information:

1. A copy of your most up to date and approved 'Records Management Plan' created for compliance with the Public Records Scotland Act of 2011.
2. Details of any elements of your Plan that were accepted by the Keeper of Records of Scotland only on an 'improvement model basis'.
3. Details of what resources (IT systems, personnel etc.) and budget that have been directly allocated to improving those areas covered by any element approved on 'improvement model basis' - broken down by financial year over the five years starting from when your 'Records Management Plan' was approved, if this is possible.
4. Copies of any progress reports or updates that cover these improvement areas sent to your 'senior manager responsible for records management' identified in your 'Records Management Plan'.
5. Copies of any progress reports or updates that cover these improvement areas created by your 'records manager' identified in your 'Records Management Plan'.
6. The dates of when your 'Records Management Plan' has been reviewed after its approval and by whom.
7. Details of any changes made to your 'Records Management Plan' after its approval, which you have informed the Keeper of the Public Records about - and when this happened.
8. Details of any changes to your 'senior manager responsible for records management' and your 'records manager' identified in your 'Records Management Plan' - and when these happened.
9. The annual budget and number of personnel allocated to your 'records manager' position identified in your ' Records Management Plan' for the following financial years:
o 2011/2
o the financial year your Plan was approved
o this current financial year.
10. Details of how contracts with other organisations and individuals that cover 'public records' are currently enforced and monitored for compliance with your 'Records Management Plan'.

Response 20-09-2017

1. This information is exempt under Section 25 of the Freedom of Information (Scotland) Act 2002- Information Otherwise Accessible. For ease of use please find it published on our website at http://www.moray.gov.uk/moray_standard/page_92812.html

2. N/A

3. This information is exempt under Section 17 of the Freedom of Information (Scotland) Act 2002- Information not Held. This information is not available as we are unable to identify this information from the total IT budget. 

4. This information is exempt under Section 25 of the Freedom of Information (Scotland) Act 2002- Information Otherwise Accessible. For ease of use please find it published on our website at  http://www.moray.gov.uk/minutes/data/AS20170628A00.pdf Agenda Item 9

5. We do not have any progress reports at this time therefore this information is exempt under Section 17 of the Freedom of Information (Scotland) Act 2002- Information not Held

6. Reviewed by Internal Audit & Records Manager in February 2017 and reported to Moray Council Audit & Scrutiny Committee in March 2017.

7. N/A

8. No changes

9.2011/2201:  1 post and total cost of 1 x Records Manager and admin staff as required - estimated cost of £75,000 

2017/2018:     Same for both ie 1.7 Fte staff and total cost of £82,346.00

10. We have no contracts with other organisations therefore this information is exempt under Section 17 of the Freedom of Information (Scotland) Act 2002- Information not Held

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