Tel: 01343 563014
Fax: 01343 540183
Should such circumstances arise then in the event of a Report being available at least 4 clear working days before the meeting (3 clear days to comply with the Access to Information Act and 1 day allowed for checking by Monitoring Officer and printing) the Committee Services Officer will arrange for the issue.
In the event of a Report not being available at least 4 clear working days before the meeting such reports are required to include a new section 2 under the heading "Reason for Urgency" in order to comply with the Access to Information Act. On the Committee/Council accepting the Additional Business the reason for the urgency will then be incorporated into the Minute. On receipt of the report the Committee Services Officer will endeavour to issue the report to the members of the Committee/Council and appropriate officials prior to the meeting. In the event of there being insufficient time to issue the report then it will be tabled at the meeting.
In the event of a Report to be considered as Additional Business not being available within the deadlines referred to above then it will be necessary for this to be tabled at the Meeting, subject to the Chairman advising the Meeting that the item(s) requires to be considered in the grounds of urgency and stating the reasons for the urgency in order to comply with the Access to Information Act.
In the event of an urgent matter to be raised at the meeting the Committee Services Officer is to be advised in advance that a particular item is to be added to the Agenda as Urgent Business and the reasons therefore in order that he/she is fully aware of the circumstances prior to the commencement of Meeting.