Selling to The Moray Council

The Moray Council

The Moray Council has devolved procurement responsibility to Budget Managers in each department and the Corporate Procurement Team has responsibility for providing support, guidance and training to these officers.

Procurement

These pages are intended for those who wish to find out more about Selling to The Moray Council. 

The Moray Council is part of the Scottish Governments Procurement Reform Programme.  The McClelland Report on Procurement in the Scottish Public Sector instigated the Public Procurement Reform Programme, which began in 2007.  The programme headed by John Swinney, Cabinet Secretary for Finance and Sustainable Growth, aims to improve procurement across the Scottish Public Sector by implementing structures, capability and processes for continuous improvement, which deliver value for money improvements and support increased efficiency.  All public sector bodies are required to support the initiatives that are a result of the programme.

Buyer Profile

The Council’s Buyer Profile for Public Contracts Scotland is available by clicking on the following link:

Buyer Profile

This contains details of past, current and future tenders advertised by The Moray Council.

The Moray Council Contract Opportunities

Where The Moray Council has a requirement to purchase goods and services externally, such opportunities (over £5000 in value), will be advertised via the Public Contracts Scotland website.  We would therefore request that suppliers do not contact the Council directly to promote their business.

All purchase opportunities above £5,000 are procured through www.publiccontractsscotland.gov.uk  The Public Contracts Scotland website is a free service and will improve your access to public sector business opportunities in Scotland.

By accessing and registering on the free website you can view The Moray Council contracting opportunities and set-up your individual profile to receive the free contract email alert notifications relevant to your business interests.

To register your company details on Public Contract Scotland, please click on:

Register here

The Moray Council is using the Public Contracts Scotland’s free electronic on-line postbox facility as the sole means to dispatch and receive pre-qualification questionnaires, tenders and quotation exercises.

For further information about the website please log on to:

www.publiccontractsscotland.gov.uk

There are system user guides available on the Public Contracts Scotland website which provide full comprehensive guidance on how to use the system.

• Recording an interest in a notice
• Question and Answer facility
• Creating a postbox response

The link below will provide full access to the user guides:

User Guide

Public Contracts Scotland also operate a helpline if you incur any difficulties when using their website – Tel: 0844 561 0673

Tender Process

If The Moray Council has a requirement to purchase goods, services or works and the value of the purchase may exceed £30,000 within the lifetime of the contract then the Council will go out to tender for this purchase.  View details of the tender process .

Collaborative Procurement

Scotland Excel are responsible for developing and implementing procurement strategies for the local authority Category B commodities.  These are commodities that are common to all local authorities.  Scotland Excel works collaboratively with members and suppliers to raise procurement standards and secure best value for customers.

Scottish Procurement

Scottish Procurement are responsible for developing and implementing procurement strategies for national Category A commodities.  These are commodities that are common to all public sector bodies.  Scottish Procurement aim to deliver greater value for money in public spending across Scotland.

The Moray Council influence the development of both Category A and Category B tenders by participating in the development and providing information on local requirements.  Each collaborative contract is assessed to ensure best value for Moray.

The Moray Council also develop CAT C (local) and promote C1 (local collaborative) where appropriate, as an approach to achieve greater efficiencies.

We give consideration to and enter into cross sector local collaborations (Partnerships) where it is deemed beneficial to the achievement of our Single Outcome Agreement objectives and to achieve best value for Moray.

Communication

Regular communication with suppliers is regarded by The Moray Council as an essential tool in ensuring good contract management.  All contracts have a named contract manager whose role includes working with suppliers to ensure a contract is successfully executed.  The contract manager is also the suppliers’ link to the Council through which they can raise any issues and explore ideas about how the contract and the supplier relationship can be improved.

Legislation

Legislation dictates that all contract opportunities within the public sector have to be administered in accordance with the Public Contracts (Scotland) Act 2006. Essentially all contract opportunities within The Moray Council with a value of more than £30,000 will be subject to a tender advertisement on the Public Contracts Scotland website www.publiccontractsscotland.gov.uk  All contract opportunities with a value equivalent or higher than the EU Directive thresholds for goods and services will also be subject to an advertisement in the Official Journal of the European Union.

If you have any questions please contact procurement@moray,gov.uk