FOI Request - Queens Baton Relay

Request 101000273326

Please provide a breakdown of all costs associated with the Queen’s baton relay (for Commonwealth Games) passing through your local authority on 3 July 2014.

This breakdown should include areas including, but not limited to: crowd management; emergency services; security; parking enforcement/restrictions; transport; entertainment costs; celebrity costs, etc.

Response 13-08-2014

Queens Baton Relay (planning and relay day);
Road signage - £1,900
Barriers at Buckie Harbour - £250
Van Hire - £100
Banners/Display/Hand flags - items to colour route - £1,184.18
Staffing costs from Education and Social Care, Roads and Transportation Dept – unknown but ballpark figure estimation of £5,467.20
Total - £8,901.38

Queens Baton Relay Evening Celebration Event;
Venue Hire (including marquee and tent hire) - £922.20
PA system - £425
Catering - £301.50
First Aid - £250
Security - £250
Bibs - £55
Portable toilets - £500
Barriers at event - £250
Advertising & Leaflets - £1,750
Marshalling - £350
Staffing costs from Education and Social Care – unknown but ballpark figure estimation of £1,547.25
Total - £6,600.95

All local authorities were requested to put on an evening celebration event and to support this we could apply to Event Scotland for funding – Moray Council received £5,575 towards this event.

 

The staffing cost breakdown for the planning and relay day of the QBR is as follows:-

Head of Lifelong Learning, Culture and Sport – 12hrs = £412.32

Sports Development Officer – 200hrs = £4,272

Community Sports Hub Officer – 20hrs = £285.80

Total £4,970.12

 

The Head of Lifelong Learning, Culture and Sport was the Local Authority member of staff that was in the Joint Agency Control Centre on the days of the relay dealing with any potential emergency that may arise.  He was in this centre alongside Police, Fire and Rescue Service, Ambulance.

The Sports Development Officer was the lead officer for the Local Authority for this event and therefore had to help Glasgow 2014 organise the whole relay as it travelled through Moray.  Duties involved organising meetings of all the key personnel in the months leading up to the event, identifying a suitable route for the relay, identifying collection points, organising stewarding for the event, informing public of route, identifying iconic venues for photo opportunities, being on selection panel for baton bearers, erecting no parking signs.

The Community Sports Hub Officer was the main organiser of the Celebration evening event so was included in meetings in relation to the QBR to make sure everything linked together.  His main duty was contacting clubs, groups and businesses to get them involved with the evening event, layout of park, stewarding.

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