FOI Request - Business Rate Accounts

Request 101000312777

I hereby request a list of Business Rate accounts that meet the following criteria:

1. Current overpayment/credit shown for any financial year if credit balance hasn't been carried forward.

2. Accounts where a 'write on' has been used since 1st April 2000 to cancel an overpayment which has not since been reversed.

I would request that the list contains the following information:
(i) Ratepayer name (Information is only requested where the ratepayer is a company and not an individual as I appreciate this is limited by the Data Protection Acts).

(ii) Address of property concerned.

(iii)Amount of overpayment/write on.

(iv) If possible, the period/financial year relating to overpayment/credit/write on.

Response 29-01-2015

Non-Domestic Rate accounts which are in credit as the result of an adjustment or an overpayment are routinely dealt with as part of the daily duties of the Council's Revenues staff.

Newly-created credits are quickly refunded by users and this ensures that credit balances do not remain on accounts. The only exception occurs when staff deal with a dispute on an account or await information to allow the issue of the refund cheque to the appropriate payee.

In addition to these factors, some cheques are not cashed within the six-month period which will result in such a cheque being cancelled and the rates account again temporarily becoming overpaid.

I can, therefore, confirm there are no credits on Non-Domestic Rates accounts other than those the Council is currently unable to refund due to one of the factors that I have identified.

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