FOI Request - Purchase Fairtrade Certified Cotton Garments

Request 101000349613

This FOI request is to find out if your local authority has purchased any garments containing Fairtrade certified cotton – either through Scotland Excel’s framework agreement for Personal Protective Equipment, or through other purchasing methods. Scotland Excel could not provide sales figures by council, only overall spending – £2,500 from the start date of April 1st 2013. This contract required suppliers to make Fairtrade cotton products available if councils asked for them.

Questions re Scotland Excel’s PPE framework
1. Has your council bought any Fairtrade certified garments through Scotland Excel’s framework agreement for Personal Protective Equipment?

2. If so, which were the most commonly bought items. (Polo shirts?)

3. Did they have the organisation’s logo on them?

4. Which suppliers provided items? (Just company name/s)

5. How many items have been purchased – for any convenient period? (Ideally since the start of the framework agreement to a recent date, or alternatively for a recent year, financial or calendar).

6. Estimate of total cost.

7. Have officers requested reports on working conditions in manufacturers in developing countries? (Scotland Excel are jointly responsible for contract management and have reported that no suppliers have submitted independent audits. Therefore I assume no councils requested information but just want to confirm this)

8. Total spend through Scotland Excel’s PPE contract – on all products since the start of the framework agreement or a convenient 12 month period.

9. Brief details if possible, of barriers to procuring Fairtrade certified cotton products through this framework

a) Price differential
b) Limited range available from contractors
c) Other: quality; logo printing not available etc.

Questions re procurement of Fairtrade cotton garments through other methods
10. Has your council bought any Fairtrade certified cotton garments through means other than through Scotland Excel’s PPE framework? (eg, direct from Fairtrade cotton companies; general clothing wholesalers or retailers).

11. If yes, which were the most commonly bought items? Polo shirts? Others?

12. Did they have the organisation’s logo printed/sewn on them?

13. Please briefly explain the purchasing method: eg, if items were bought jointly with other public sector organisations; individually direct from Fairtrade cotton companies; from local or national clothing wholesalers or retailers.

14. Which suppliers provided items? (Company name/s)

15. How many items have been purchased – for any convenient period? (Eg, a recent year, financial or calendar, or since buying began). Rough figures would be enough, eg, about 20 polo shirts, 5 sweat shirts.

16. Estimate of total cost.

General
17. Have councillors formally requested that Fairtrade cotton garments be purchased, either through a detailed ethical procurement policy or other means?

18. Does your council buy any polo shirts or sweat shirts for staff - or contractors’ staff? (Any type – not just Fairtrade cotton)

19. If possible, it would be useful to know which type of staff Fairtrade (and other) garments/workwear items) are bought for – brief list of relevant departments: eg, parks and leisure; school canteen staff; refuse collection etc.

Response 27-05-2015

1. No purchases

2. n/a

3. n/a

4. n/a

5. n/a

6. n/z

7. No

8. 2014/15 spend on SXL contract = £147,251

9. We buy polyester/cotton which tends to restrict PPE available from suppliers that meets fairtrade

10. Moray Council policy is to only source from contract

11. n/a

12. n/a

13. n/z

14. n/a

15. n/a

16. n/a

17. Not aware of any request

18. yes

19. All with logo. Main users are as follows:

     Roads polo shirts boiler suit trousers fleece
     School canteen polo shirts trousers
     Leisure swimming pool polo shirts
     Housing polo and sweat shirts boiler suits trousers fleece
     Janitors polo shirts trousers shirts fleece/jacket
     Fleet services polo shirts boiler suits
     Lands and parks boiler suit trousers fleece/jacket
     Refuge collection boiler suit trousers fleece/jacket

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