INSTRUCTIONS FOR THE RETURN OF TENDER – EDUCATION FOR ALL

Instructions

The Moray Council wishes to put in place an Education for All (Alternative Curriculum) Flexible Framework.

Providers seeking to be included on the Flexible Framework are asked to complete the Application Form found in Section D. All sections should be completed as they are required to inform MC of the Providers capability and capacity to deliver the services required, meet procurement regulation and provide the necessary commercial information.

Given the complexities of this process we understand that the MC will need to maintain an open communication channel for queries that shares questions and answers with all interested parties. A dedicated web page www.moray.gov.uk/moray_standard/page_148998.html

has been created and a mailbox for the posting of responses to all queries alternativecurriculum@moray.gov.uk raised.

Timetable

Activity	Target completion date
Release of Tender Application packs	13th September 2024
Deadline for Tender Queries	4th October 2024
Deadline for Application Form submission*	11th October 2024
Evaluation of Application Forms	25th October 2024
Acceptance Letter to Providers	28th October 2024
Contract Commencement Date	As awarded

Dates detailed here are indicative and may be subject to change. *The Flexible Framework will remain continuously open and so applications can be made at any time, the date highlighted above is for initial applications and is to allow for evaluation and award prior to the commencement date.

Completion of Application Forms

Minimum Standards and Qualification

In order to ensure that all providers meet the necessary Minimum Standards and Qualifications required for their field of operation a section of the Application Form has been created to collect the relevant information and evidence. Please keep attachments to a manageable size in order to facilitate downloading. It is recommended that you keep them to 50Mb or less. Minimum Standards and Qualifications may differ between Providers depending on the size of organisation and Services that they deliver and the Young People they interact with. Should a Provider fall short of the minimum determined by MC they will be informed to enable them to determine how they can meet the necessary requirements.

For example, for a standard, non-specialised Service the minimum would be:

IR35 self employed declaration (where appropriate)

Public Liability Insurance (at a relevant level for the service being offered)

Employers Liability Insurance (where appropriate)

Vehicle Insurance (where appropriate)

PVG clearance

Appropriate registration

Staff training programme (where appropriate)

Clear operational policies that define the organisation (See Section B:6 for details and Appendix B for examples)

Commercial Evaluation

Bids deemed unaffordable to the Council may be rejected.

Bidders are asked to complete a pricing schedule, indicating what days the service is available. If this template does not work bidders are able to submit their pricing offer in an easy to read format. All prices must be in Sterling and EXCLUDE Value Added Tax.

Available Support

We work closely with Business Gateway who provides access to free business support services to new or growing businesses including local workshops and events, advice, business information and online support https://www.bgateway.com/

The Moray Council are an associate partner in the Supplier Development Programme https://www.sdpscotland.co.uk/ which provides a range of specialist business support activities including the provision of advice, information and training support including webinars with the aim of assisting businesses to become more capable of accessing and competing for public sector contracts.