Request 101004062307

1. Health and Safety Structure. Please provide:

a) An organisational chart for the Health and Safety function showing job titles, grades (where available) and any vacant posts.
b) The number of established Health and Safety posts (FTE).
c) Are adviser designated to services, if so what services and the number of advisers to each.

2. Governance Arrangements. Please provide:

a) The service/directorate in which the Health and Safety function sits
b) The reporting line of the most senior Health and Safety officer.
c) Details of any corporate Health and Safety Committee, Board or Steering Group.
d) The frequency of meetings of that group.
e) The membership of that group by job title.

3. Health and Safety Management Arrangements. Please provide:

a) A copy of your current Health and Safety Policy, or a link to its location on your website.
b) Whether your organisation operates an accredited Health and Safety management system (e.g. ISO 45001).
c) Or adopts HSE HSG65 revised model.

4. Training. Please provide:

a) The Health and Safety training courses delivered directly by the Health and Safety team.
b) Whether IOSH Managing Safely and/or IOSH Working Safely are delivered internally or externally.
c) What mandatory training and professional membership the safety advisers must retain.

5. Health Surveillance Arrangements. Please provide:

a) Which service area has responsibility for managing health surveillance arrangements (e.g. Health and Safety, Human Resources, Occupational Health, or another service).
b) Whether health surveillance is delivered in-house or externally.
c) The types of health surveillance programmes currently in place (e.g. HAVS, audiometry, respiratory surveillance, skin surveillance).

6. Fire Risk Assessment Arrangements. Please provide:

a) Which service area has responsibility for undertaking and/or managing fire risk assessments.
b) Whether fire risk assessments are undertaken by internal employees, external contractors, or a combination of both.
c) The number of employees with responsibility for undertaking fire risk assessments (FTE).
d) The approximate number of fire risk assessments currently maintained by the council.
e) Whether periodic reviews of fire risk assessments are undertaken through physical site inspections.

7. Service Delivery. Please indicate whether the Health and Safety team has a lead role in the following activities:

a) Corporate Health and Safety policy development.
b) Incident reporting systems.
c) Accident investigation.
d) Workplace inspections and audits.
e) Contractor safety management.
f) Lone working arrangements.

8. Workforce Size. Please provide:

a) The total number of employees within the council (headcount and/or FTE).

9. Digital Systems. Please provide:

a) The digital systems used by the Health and Safety team to manage:
b) Incident reporting and investigation.
c) Risk assessments.
d) Inspections and audits.
e) Action tracking and performance monitoring.
f) Training records.
g) Whether these systems are standalone Health and Safety systems or part of a wider corporate platform.
h) Whether the system is managed by the Health and Safety team or another service area.
i) Is the system shared in collaboration.
j) Does the system link to the corporate people and structure system.