FOI Request - Educational Services

Request 101003546408

1 SNSA and NSA Pupil Data
(Except Fife) Please can I be provided with a copy of Scottish National Standardised Assessment (SNSA) and Standardised Assessment (NSA) data (anonymised) collected for P1, P4, P7 and S3 pupils in 2017/2018, 2018/2019, 2019/2020, 2020/2021, 2021/2022 and 2022/23.

Did the Council analyse the data each year? If Yes, please provide a copy of the analysis reports for each (or any) of these years.

2 Pupil Record Management and Retention
Please can I be provided with a copy of the Council’s Pupil Record Management and Retention Policies. Can you confirm that an individual Pupil Record includes:
o Copies of individual pupil standardised assessment electronic data/report i.e. PIPS, InCAS, New Group Reading Test (NGRT), SNSA, NSA etc
o Copies of paper-based assessments conducted by school staff
o A copy of all pupil data entered into SEEMIS
o Achievement of Curriculum for Excellence (CfE) levels as determined by the teacher
o That the full Pupil Record is retained for 5 years after a pupil has left school education

3 Electronic Systems holding personal pupil data

Please provide a list of the names of electronic systems (other than SEEMIS) that hold individual personal pupil data and the purpose of the system.  

4 Policy on Parents Receiving Standardised Assessment Results/Reports

Please provide the Council’s policy on providing pupils/parents with a copy of their standardised assessment electronic data/report i.e. PIPS, InCAS, New Group Reading Test (NGRT), SNSA, NSA etc. Specifically, can the following questions be addressed:
o Are the completed standardised assessments automatically provided to pupil/parents
o Are the completed standardised assessments only provided when a pupils/parent requests a copy
o Are the completed standardised assessments provided when a pupil/parent submits a Subject Access Request or Education Records Request
o Are pupils/parents informed if the standardised assessment data is destroyed

5 Parent Access to SEEMIS

Please confirm if pupils/parents in your schools have access to the parent’s portal in SEEMIS. If yes, what folders/services can the parents access/view?

6 Pupil Standardised Assessment Data Retention Time

Please provide a copy of the Council’s Data Retention policy concerning pupil standardised assessment data i.e. PIPS, InCAS, New Group Reading Test (NGRT), SNSA, NSA etc. at the pupil, class, school and Council level. Specifically, can you confirm if:

o collated pupil standardised assessment data at the class level is destroyed after 5 years. If not, what is the retention time?
o collated pupil standardised assessment data at the school level is destroyed after 5 years. If not, what is the retention time?
o collated pupil standardised assessment data at the Council level is destroyed after 5 years. If not, what is the retention time?
o individual pupil standardised assessment data is always added to their Pupil Record. If not, what is the retention time?

7 Council/School Guidelines for Neurodevelopmental Conditions
Please can I be provided with a copy of Council/School guidelines, if available, for the identification and management of school pupils who have:
o Dyslexia
o Dysgraphia
o Developmental Coordination Disorder
o Dyscalculia
o Attention Deficit Hyperactivity Disorder (ADHD)
o Developmental Language Disorder

8 Teaching of Reading in P1 and P2
Please can I be provided with the Council guidelines for the teaching of reading in Primary 1 and 2. Specifically, do the guidelines specify which literacy programmes are to be used in P1 and P2.

Can you confirm if the Council purchased Active Literacy from North Lanarkshire Council and has been used in P1 and P2

Also, can I be provided with a list of teaching programmes used for children identified with poor phonemic awareness/dyslexia

9 Subject Access Request for Pupil Records
Over the past 5 years, for each year can you provide the number of times pupils/parents have submitted a Subject Access Request and or Education Records Request to obtain a copy of their/child’s Pupil Record

10 Council Leader Information and Education Reports
Please could I be provided with the following information:

o Name of Chief Executive, their contact details and salary
o Name of Director of Education (or equivalent), their contact details and salary
o Name of the Leader of the Council, their contact details and salary
o Name of the Education Portfolio holder, their contact details and salary
o Copy of the last Council Education Report
o Copy of the current/future Education Plan

11 Child Plan and IEP Templates
Please can I be provided with a copy of the Child Plan and/or Individual Education Plan template(s) or equivalents used by schools

12 Does the Council obtain reading ages for all P7 pupils prior to them transitioning to secondary school? If yes, can the following information be provided – for the past 10 academic years how many pupils, number and percentage, started S1 in each secondary school with a reading age less than 9.5 years?

13 Over the past 10 years, how many children have been removed from school to be home-educated? If possible, can the data be broken down by the school year they were withdrawn and if available the reason for withdrawal i.e. school unable to meet the child’s needs