FOI Request - Contract Register Procurement Strategy and Contact Details

Request 101003666570

I am writing to submit a Freedom of Information request for information related to the organisation's contracts register, procurement strategy document, and contact details. Please find the detailed requests below:

1.       Contract Register Request:

I am seeking the full and entirety of the organisation's contract register or database. The register should include the following columns/headings or something similar:

•         Contract Reference -Unique reference number associated with the contract.
•         Contract Title
•         Procurement Category –
•         Supplier Name
•         Spend (Total, Annual or contract value)
•         Contract Duration
•         Contract Extensions
•         Contract Start Date
•         Contract Expiry Date
•         Contract Description [Please provide me with as much detail as possible.]
•         Contact Owner (Person that manages the contract register)
•         Contact details of section 151 officer
•         CPV codes/Pro-Class
•         How many contracts are currently held on the contract register

If any of the headings within your contract register has not been provided, please state this within your response.

Please provide the contract's register file in Excel format.

2.       Procurement Strategy Document Request:

•         Can the organisation provide a full version of their Procurement Strategy for the fiscal year 2024-2025?

•         If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual plan, please provide an update document for 2023-2024. If an update cannot be provided, please provide information on when an update is planned to be published.


•         We require the full document. If any parts of this document have been removed, please state this within your response.

3.       Contact Details Request:

•         Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].

•         Provide contact details of the person responsible for the actual contract's register, including [Name, Job Title, Telephone, Email Address].
 

Response 28-11-2024

1.       Our current, live contract register is updated every month and available for the public view on the Moray Council website. It is therefore exempt under Section 25 of the Freedom of Information (Scotland) Act 2002, information otherwise accessible. For ease of reference please find a link to the web page here: http://www.moray.gov.uk/moray_standard/page_101331.html 

The additional information that you have requested is not readily available through our contract register/is not recorded and to investigate or compile what we do have would take at minimum a number of weeks to complete. This would cost the Council in excess of £600. In accordance with section 12 of the Freedom of Information (Scotland) Act 2002, excessive cost, we are therefore unable to comply with your request.

2.       The current, full complete version of the Moray Council procurement strategy for the years 2023-26 is available at Moray Council website and is therefore exempt under Section 25 of the Freedom of Information (Scotland) Act 2002, information otherwise accessible. For ease of reference please find a link to the web page here: Procurement Strategy - http://www.moray.gov.uk/moray_standard/page_52186.html

Procurement Activity Forward Plan - http://www.moray.gov.uk/moray_standard/page_143425.html

3. a) Frances Garrow, Head of HR, ICT & Organisational Development, HR@moray.gov.uk

b) Lorraine Paisey, Chief Financial Officer, lorraine.paisey@moray.gov.uk