FOI Request - Estate Surveys and Asset Information

Request 101003855157

I would be grateful if you could provide the following information relating to your corporate estate (schools, offices, depots, libraries, leisure centres, civic buildings) excluding housing stock, please provide:-

1. Condition Surveys

a) The date(s) of the most recent fabric/building condition surveys across your estate?
b) Was this contracted or delivered internally?
c) Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?

2. M&E Asset Registers / Surveys

a) The date(s) of the most recent M&E asset surveys, verifications, or register updates?
b) Was this contracted or delivered internally?
c) Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?

3. Forward Plans (Next 24 Months)

a) Are there any planned tenders/procurements for these services in the next 24 months? If yes, please provide scope and timescale.

4. Procurement Route & Advertising

a) If  you have survey requirements due to do to tender, which route to market do you use -  (e.g. open tender, framework call-off — framework name).
b) Further to above when is the expected publication year/month/quarter.
c) Please could you provide a generic estates department email address

Response 14-10-2025

1. Moray Council has come through a period of not undertaking regular condition surveys with some ad hoc surveys being undertaken on specific properties for project planning purposes. Since late 2021 it was recognised that a rolling programme of condition surveys of the Council’s property portfolio was required. The information below is based on this rolling programme and excludes any ad hoc surveys undertaken. All properties moving forward should receive a condition survey once every 5 years. The programme has focused on the Council’s Learning Estate but is now moving into undertaking surveys on the non-Education Estate.

a) Noted below in table

b) Internally

c) Yes, following a period when condition surveys were not undertaken a rolling 5-year programme has been implemented which commenced with our school estate. The school estate works has just completed and we are currently working through the rest of our estate.

Please see table of Condition Surveys here.

2. a) Noted above as completed as part of our condition survey.

b) Internally

c) Yes, we have just finished our school estate and are currently working through the rest of our estate.

3. a) No, we are delivering these surveys internally.

4. a) No, we are delivering these surveys internally.

b) Not applicable

c) Propertyassets@moray.gov.uk