FOI Request Photocopiers, Multi-Functional Devices and Desktop Printers

Request 101001435407

Please could you provide the following information in relation to Photocopiers, Multi-Functional Devices and Desktop Printers:
1. Type of current contract details?
2. Name of companies awarded?
3. What is the length of contract/s and end dates?
4. Number of devices?
5. Estimated annual print/copy volume
6. What is the annual spend?
7. Please provide details on how these were procured. i.e.– By Framework
a. Procurement method that’s used
b. If Framework, please state which one
8. Do you have any print management software? If so, which software?
9. Do they supply you with any scanning software (additional to the software native to the device)? If so, which software?
10. What Document Management solution/s do you currently use within your organization?                     
11. Do you have any managed cloud hosting solution? If so which software / provider?                               
12. Do you have any mobile print software? If so, which software?
13. Who is the person within your organization responsible for the MFD’s and the contract(s), what is their title, and their contact details?                                                                                

Response 17-03-2017

1. Leased

2. Xerox

3. 5 years with the option to extend for a further 2 years  March 16 - February 21 (23)

4. 387

5. The current contracted volumes are approximately 19.3 million pages per annum on the MFD fleet, 6.3% of which is colour printing. Up to date figures for the laser printers are not available as many are not currently networked. 

6. £41,496.00

7. A.  a and b. Scottish Government Framework

8. Equitrac Express

9. No

10. Microsoft SharePoint

Civica W2 

IDOX DMS

11 No

12 No